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Ricoh fi-8040 Desktop Scanner Premium Bundle with 4-Year Advance Exchange Warranty

BH #RIFI8040SPB • MFR #CG01000-310059
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Ricoh fi-8040 Desktop Scanner Premium Bundle with 4-Year Advance Exchange Warranty
Key Features
  • 40 ppm Simplex / 80 ipm Duplex Scanning
  • 50-Page Auto Document Feeder (ADF)
  • Optical Resolution: 600 dpi
  • PC-less Scanning
Scan documents quickly and improve productivity with the fi-8040 Desktop Scanner Premium Bundle from Ricoh. This compact device ensures sharp images with an optical resolution of 600 dpi. With its 50-sheet automatic document feeder (ADF), the fi-8040 can reach speeds of 40 ppm / 80 ipm. Able to scan a wide variety of documents, this scanner can handle pages from 2 x 2" up to 8.5 x 220" in size as well as plastic, A3, bi-folded, and multi-layered documents without the need for carrier sheets. Additionally, a 4.3" touchscreen allows for PC-less scans which can then be attached to emails directly. The fi-8040 offers USB 3.2 & wired LAN connectivity.
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Ricoh fi-8040 Overview

Scan documents quickly and improve productivity with the fi-8040 Desktop Scanner Premium Bundle from Ricoh. This compact device ensures sharp images with an optical resolution of 600 dpi. With its 50-sheet automatic document feeder (ADF), the fi-8040 can reach speeds of 40 ppm / 80 ipm. Able to scan a wide variety of documents, this scanner can handle pages from 2 x 2" up to 8.5 x 220" in size as well as plastic, A3, bi-folded, and multi-layered documents without the need for carrier sheets. Additionally, a 4.3" touchscreen allows for PC-less scans which can then be attached to emails directly. The fi-8040 offers USB 3.2 & wired LAN connectivity.

Additionally, the Premium Bundle includes a 4-Year Advance Exchange Warranty.

PaperStream Capture & Scanner Central Admin Software
Included with the scanner is PaperStream Capture and Scanner Central Admin software. PaperStream Capture provides batch scanning with added features and profiles while Scanner Central Admin helps an administrator manage multiple scanner units from a single location.
DirectScan
The fi-8040 comes with the DirectScan function which allows PC-less scans and the ability to directly attach scans to emails. You can also save scanned data directly to network folders by setting destination storage locations. Image data scanned in PC-less mode is displayed as thumbnails which can be instantly viewed for review via the 4.3" color touchscreen.
4-Year Advance Exchange
  • Connects you to US-based technical assistance center to identify and diagnose problems.
  • Provides whole-unit, next business day replacement for any scanner that needs to be serviced.
  • Covers spare parts, labor, and shipping.
Operating Systems
  • Windows 11
  • Windows 10
  • Windows Server 2022
  • Windows Server 2019
  • Windows Server 2016
  • Windows Server 2012 R2
  • Windows Server 2012
UPC: 097564314070

Ricoh fi-8040 Specs

Key Specs
Scanner Type
Automatic Document Feeder (ADF)
Scanner Maximum Resolution
Document Feeder
600 dpi (Optical)
Power Source
AC Power (Cable Built-In/Included)
Scanner
Type
Automatic Document Feeder (ADF)
Maximum Resolution
Document Feeder
600 dpi (Optical)
Scan Modes
Color, Grayscale, Monochrome
Light Source
LED
Image Sensor
2x Contact Image Sensor (CIS)
Duplex Scanning
Yes
Single Pass Duplex
Yes
Scan Speed
Simplex Speed
40 ppm at 200, 300 dpi in Color/Grayscale/Black & White
Duplex Speed
80 ipm at 200, 300 dpi in Color/Grayscale/Black & White
Automatic Image Corrections
Yes
Scanner Media Handling
Scan Sizes
Minimum: 2 x 2" / 5.1 x 5.1 cm
Maximum: 8.5 x 14" / 21.6 x 35.6 cm
Paper Capacity
ADF: 50x Sheet
Multi-Feed Detection
Yes
Media Weight
ADF: 40 to 209 gsm / 11 to 56 lb
Daily Life Expectancy
6000 Sheets
Connectivity
Data I/O
1x USB-B 3.0 / 3.1/3.2 Gen 1 Input
1x RJ45 Input
Scanner Drivers
TWAIN, WIA, ISIS
OS Compatibility
Windows 10 or Later / Windows Server 2012 to 2022
General
Display Size
4.3"
Display Type
Color Touchscreen LCD
Power Source
AC Adapter (Included)
Power Source
AC Power (Cable Built-In/Included)
Battery
No
Input Power
100 to 240 VAC, 50 / 60 Hz
Power Consumption
19 W (Maximum)
1.9 W (Sleep)
0.15 W (Standby)
Operating Conditions
41 to 95°F / 5 to 35°C at 20 to 80% Humidity
Certifications
ENERGY STAR, RoHS
Dimensions (W x H x D)
11.5 x 5.6 x 6.2" / 29.2 x 14.2 x 15.7 cm
Weight
6.8 lb / 3.1 kg
Packaging Info
Package Weight
9.13 lb
Box Dimensions (LxWxH)
16.2 x 9.6 x 9.3"

Ricoh fi-8040 Reviews

Speedy and easy to operate

By Eve
Rated 5 out of 5
Date: 2026-04-28

Setup was easy, although I had to download installation files since I don't have a DVD drive. Scanning is simple and quick, double-sided (and it recognizes blank pages and doesn't include them), and customizable. I also love that I can specify the filename and destination for each scan, although you don't have to if you don't want to.

Well designed, well executed, works great

By Suknan
Rated 5 out of 5
Date: 2024-11-11

This document scanner, out of the box, is ready for individual owners/users and centrally managed corporate workgroups with many users (frequent and occasional) and many scanners. It has built-in ethernet as well as USB. The included software is well thought out; the many details are organized nicely, and done so that it's straightforward for all the different target users can effectively organize their scanning activity - by type, by destination, etc. It's business-oriented, assumes you know how to use your computer, as opposed to consumer-oriented (spoon-feeding you social media and assuming *it* knows how you use your computer). The scans are fine and it works fast; the multi-page feeder will easily do a multi-page two-sided (duplex) document, and the software helps keep it all together etc. All in all, complete, comprehensive, quite good. If there's a downside, it's that there's a lot of different software modules it installs, and I found the updates a bit confusing - didn't find them automatically, and after I went and found & downloaded the update files, when I ran them it said they were already installed, so it's not immediately clear whether what came on the DVD is in fact the most current or whether what's installed was or even needed to be updated. It's OK in the sense that the software is complete and not buggy, so I can just get on with scanning.

See any errors on this page?

Is Adobe Acrobat app included with this scanner? ...

Is Adobe Acrobat app included with this scanner? If so, is it a subscription? Or is it a perpetual license?
Asked by: Philip
This may be pedantic, but while it does NOT include an Acrobat license, reviews note that it will scan documents to a searchable PDF file.
Answered by: Charles
Date published: 2026-03-07

Is it compatible with Mac?

Is it compatible with Mac?
Asked by: David
Richoh has a macOS driver on their web site. The current version has been available since April 2025.
Answered by: Gary
Date published: 2026-02-01
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